Privacy Policy

APAiC - Applied Policy Artificial Intelligence Council

(Operating as APAiC – Applied Policy Artificial Intelligence Council)

-------------------------------------------------

Last Updated: Saturday, April 4, 2026

1. INTRODUCTION

APAiC Applied Policy Foundation (“APAiC”, “we”, “us”, “our”) is a Section-8 non-profit company incorporated under the Companies Act, 2013, India. APAiC operates as an independent policy and advisory organisation committed to advancing responsible, ethical, and human-centric Artificial Intelligence for societal benefit.

This Privacy Policy explains how we collect, use, process, store, disclose, and safeguard personal data in connection with research initiatives, advisory services, training programs, conferences, digital platforms, memberships, donations, and future technological systems.

We are committed to compliance with the Digital Personal Data Protection Act, 2023 (India) and applicable global privacy principles.

2. NATURE OF ORGANISATION

APAiC is an independent, non-governmental, non-regulatory, and non-profit entity. We do not exercise statutory authority. All data processing supports our charitable objectives and public-interest mission.

3. SCOPE

This Policy applies to website visitors, subscribers, institutional partners, workshop participants, fellows, donors, industry supporters, advisory clients, and platform users.

4. DATA WE COLLECT

4.1 Personal Data: Name, email address, phone number, organisation, designation, and professional profile.

4.2 Institutional Data: Policies, governance frameworks, compliance documents, and risk assessment materials shared for advisory purposes.

4.3 Financial Data: Donor identity (where disclosed), CSR documentation, contribution records.

4.4 Technical Data: IP address, device information, access logs, and usage analytics.

5. PURPOSE OF PROCESSING

We process data for policy research, advisory services, training, governance analysis, stakeholder engagement, compliance obligations, funding management, and platform security. We do not sell personal data or engage in commercial profiling.

6. FUTURE TECHNOLOGY EXPANSION

As APAiC develops monitoring platforms, advisory dashboards, governance tools, and AI-enabled systems, personal data will not be used to train AI models without lawful consent. Human oversight will apply to automated analysis. Data minimization and transparency principles will be maintained.

7. FUNDING SOURCES AND INDEPENDENCE

APAiC may receive funding from donations, CSR contributions, grants, institutional subscriptions, advisory fees, and research sponsorships. Funding does not grant control over policy conclusions or research outcomes. Independence is fundamental to our mission.

8. LEGAL BASIS

Data is processed based on consent, contractual necessity, legitimate interest aligned with mission objectives, and legal obligations.

9. DATA RETENTION

Data is retained only as long as necessary for operational, legal, audit, or funding requirements, after which it is deleted or anonymized.

10. DATA SECURITY

We implement access controls, secure hosting, encryption where applicable, and periodic security reviews.

11. DATA SHARING

Data may be shared with authorized personnel, professional advisors, contracted service providers, or authorities when legally required. We do not sell personal data.

12. INTERNATIONAL ENGAGEMENT

If international operations expand, cross-border data transfers will comply with applicable laws and safeguards.

13. RIGHTS OF INDIVIDUALS

Individuals may request access, correction, withdrawal of consent, or deletion where permissible by law.

Contact: privacy@apaic.in| Data Protection Officer: dpo@apaicouncil.com

14. CHILDREN’S DATA AND VULNERABLE GROUPS

APAiC is committed to safeguarding children and vulnerable individuals from unethical or harmful AI systems.

14.1 Limited Collection: APAiC does not ordinarily collect personal data of minors. In exceptional circumstances relating to research or institutional advisory, limited data may be processed with lawful authorization and proper documentation.

14.2 Purpose: Children-related data is processed solely for policy safeguards, risk identification, advisory frameworks, and safety alerts.

14.3 Advisory Role: APAiC does not regulate, enforce, or interfere in governmental operations. Policy implementation remains the responsibility of competent authorities.

14.4 Safeguards: Enhanced confidentiality, data minimization, and restricted access apply. No children-related data will be used for AI training without explicit authorization.

15. GOVERNANCE AND OVERSIGHT

Data governance oversight rests with the Board of Directors and the appointed Data Protection Officer of APAiC Applied Policy Artificial Intelligence Council.

16. POLICY UPDATES

This Privacy Policy may be updated to reflect legal, technological, or operational developments. If the latest version is not immediately available online due to technical reasons, stakeholders may request the current approved version by emailing dpo@apaicouncil.com. Continued engagement with APAiC constitutes acceptance of the applicable Privacy Policy in force.

17. CONTACT INFORMATION

APAiC Applied Policy Artificial Intelligence Council (Section-8 Company, Non-Profit) Operating as APAiC – Applied Policy Artificial Intelligence Council 

Email: privacy@apaic.in

DPO: dpo@apaicouncil.com

Registered Address: APAiC, Tirupati Airport Rd., Renigunta, Chowtour, Andhra Pradesh 517520, INDIA

---------------------------------------------------

CLOSING STATEMENT

APAiC remains committed to protecting privacy, ensuring transparency, and advancing Artificial Intelligence for societal benefit.